Assigment for English Business 1

Written on 17.46 by angga

Definition of English Business

English as used in business; specif : the study and practice of composition with emphasis on correctness, propriety, spelling, punctuation, and the forms of business correspondence
English as taught in non-English-speaking countries in courses that emphasiz its commercial rather than its cultural importance and that are normally designed to produce conversational fluency within a limited vocabulary

Type of English Letter :

1. Inquiry

2. Sales letter

3. Reply Inquiry

4. Account Terms and Conditions

5. Letters of receipt

6. Acknowledgment letters

7. Placing an Order

8. Claim Letter

9. Cover Letter or Curiculum Vitae

Part of Letter

1. 1.The Heading (The Retern Address) or Letterhead - Companies usually use printed paper where heading or letterhead is specially designed at the top of the sheet. It bears all the necessary information about the organisation’s identity.

2. Date - Date of writing. The month should be fully spelled out and the year written with all four digits October 12, 2005 (12 October 2005 - UK style). The date is aligned with the return address. The number of the date is pronounced as an ordinal figure, though the endings st, nd, rd, th, are often omitted in writing. The article before the number of the day is pronounced but not written. In the body of the letter, however, the article is written when the name of the month is not mentioned with the day.

3. The Inside Address - In a business or formal letter you should give the address of the recipient after your own address. Include the recipient's name, company, address and postal code. Add job title if appropriate. Separate the recipient's name and title with a comma. Double check that you have the correct spelling of the recipient 's name. The Inside Address is always on the left margin. If an 8 1/2" x 11" paper is folded in thirds to fit in a standard 9" business envelope, the inside address can appear through the window in the envelope.

4. The Greeting - Also called the salutation. The type of salutation depends on your relationship with the recipient. It normally begins with the word "Dear" and always includes the person's last name. Use every resource possible to address your letter to an actual person. If you do not know the name or the sex of of your reciever address it to Dear Madam/Sir (or Dear Sales Manager or Dear Human Resources Director). As a general rule the greeting in a business letter ends in a colon (US style). It is also acceptable to use a comma (UK style).

5. The Subject Line (optional) - Its inclusion can help the recipient in dealing successfully with the aims of your letter. Normally the subject sentence is preceded with the word Subject: or Re: Subject line may be emphasized by underlining, using bold font, or all captial letters. It is usually placed one line below the greeting but alternatively can be located directly after the "inside address," before the "greeting."

6. The Body Paragraphs - The body is where you explain why you’re writing. It’s the main part of the business letter. Make sure the receiver knows who you are and why you are writing but try to avoid starting with "I". Use a new paragraph when you wish to introduce a new idea or element into your letter. Depending on the letter style you choose, paragraphs may be indented. Regardless of format, skip a line between paragraphs.

7. The Complimentary Close - This short, polite closing ends always with a comma. It is either at the left margin or its left edge is in the center, depending on the Business Letter Style that you use. It begins at the same column the heading does. The traditional rule of etiquette in Britain is that a formal letter starting "Dear Sir or Madam" must end "Yours faithfully", while a letter starting "Dear " must end "Yours sincerely". (Note: the second word of the closing is NOT capitalized)

8. Signature and Writer’s identification - The signature is the last part of the letter. You should sign your first and last names. The signature line may include a second line for a title, if appropriate. The signature should start directly above the first letter of the signature line in the space between the close and the signature line. Use blue or black ink.

9. Initials, Enclosures, Copies - Initials are to be included if someone other than the writer types the letter. If you include other material in the letter, put 'Enclosure', 'Enc.', or ' Encs. ', as appropriate, two lines below the last entry. cc means a copy or copies are sent to someone else.

Style of Business Letter

Style 1 : FULL BLOCK STYLE (BENTUK LURUS PENUH)

_____________________

_________________________________ (1)

_____________________

_____________________________________________________________________

________________ (2)

________________ (3)

__________________

__________________ (4)

__________________

______________________(5)

____________________ (6)

______________________________ (7)

_____________________________________________________________

_____________________________________________________________ (8)

_____________________________________________________________

__________________ (9)

__________________ (10)

__________________ (11)

__________________ (12)

Straight shape Fully (Full Block Style) is a form letter in which the neck Letters, Letter Body, and Legs Letters do not form a paragraph but to form a full block from left to right. However, the composition or structure of the letter remains valid in the letter. In typing this letter usually starts from the left edge of the wedge line.

Description :

Letterhead
Reference
Date line
Inside address
Attention line
Salutation
Subject line
Body of letter
Complimentary close
Signature
Enclosure
Carbon copy notation

Style 2 : BLOCK STYLE (BENTUK LURUS)

_____________________

_________________________________ (1)

_____________________

______________________________________________________________________

________________ (2) ____________________ (3)

__________________

__________________ (4)

__________________

______________________(5)

____________________ (6)

______________________________ (7)

_____________________________________________________________

_____________________________________________________________ (8)

_____________________________________________________________

___________________ (9)

___________________ (10)

Block Modified Block Style is a form letter that has the right position at the date and closing greetings. The form of this letter is similar to the Straight shape fully but the difference is just the date and closing greetings are in the right position, whether in writing, typing or structural.

Description :

Letterhead
Reference
Date line
Inside address
Attention line
Salutation
Subject line
Body of letter
Complimentary close
Signature

Style 3 : SEMI BLOCK STYLE (BENTUK SETENGAH LURUS)

______________________

_________________________________ (1)

______________________

_______________________________________________________________________

________________ (2) ___________________ (3)

__________________

__________________ (4)

__________________

______________________(5)

____________________ (6)

____________________________________ (7)

_______________________________________________________

_____________________________________________________________

_______________________________________________________

_____________________________________________________________ (8)

_______________________________________________________

_____________________________________________________________

___________________(9)

____________________(10)

Semi-Block Style is a form letter where all the letters, except the contents of the letter, typed the same as a straight shape. Each new paragraph end after five keystrokes typed from the left edge of the wedge line.

Description :

1. Letterhead

2. Reference

3. Date line

4. Inside address

5. Attention line

6. Salutation

7. Subject line

8. Body of letter

9. Complimentary close

10. Signature

Style 4 : SIMPLIFIED STYLE (BENTUK YANG DISEDERHANAKAN)

___________________

________________________________ (1)

________________________

______________________________________________________________________

________________ (2)

________________ (3)

__________________

__________________ (4)

__________________

______________________(5)

_____________________________________________________________

_____________________________________________________________ (6)

_____________________________________________________________

_____________________ (7)

Simplified Style is a form letter similar to the Straight shape fully but it’s just that without any greeting and closing greetings. Usually this letter in addressed to the people who were working in the company. Sometimes a simple form of letter writing is very simple without the need to look at tidiness and order.

Description :

Letterhead
Reference
Date line
Inside address
Subject line
Body of Letter
Signature

Style 5 : HANGING INDENTATION STYLE (BENTUK ALINEA MENGGANTUNG)

______________________

_________________________________ (1)

______________________

_______________________________________________________________________

________________ (2) ___________________(3)

__________________

__________________ (4)

__________________

______________________(5)

___________________________ (6)

_____________________________________________________________

_____________________________________________________________ (7)

_____________________________________________________________

__________________ (8)

__________________ (9)

Hanging-Indented Format is the style of paragraph composing in which the first line of a text is aligned with the left-margin, and all other linesare indented (moved toward right) by an equal amount of space. Used rarely, except in displaying lists of data. Also called out-denting.

Description :